Job Summary
| Position Title | Executive Assistant |
|---|---|
| Hiring Organization | Chalhoub Group |
| Job Location | Dubai |
| Base Salary | AED |
| Job Schedule | Full Time |
| Required Degree | Bachelor's Degree |
| Required Skills | Business Administration |
| Required Experience | 4 years |
| Joining | Immediately |
| Nationality | Any |
| Languages | English |
Position Details
- Executive Assistant
- The job holder of this position is responsible for high level administrative support by conducting research, preparing statistical reports and presentations, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Responsibilities
- Manage the Manager’s diary and appointments Screen incoming calls and correspondence and responds independently when required
- Review selected documents that come to the Office of the Manager and make recommendations for action
- Liaise with relevant individuals, departments, and external customers and suppliers on Manager s behalf and ensure smooth and efficient communication flow
- Assist in presentations and other reports and documents as needed
- Manage in coordination with travel department travel plans, itineraries, expenses and travel related documents
- Assist in planning and organizing visits of selected visitors
- Create and maintain database and spreadsheet files Follow up on progress of directives and projects managed by the Manager
- Conduct research and prepare statistical reports Arrange and coordinate events etc. when required Handle all digital archiving of documents, records, and reports
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
Requirements
- University Degree in Business Administration or equivalent
- A minimum of 4 years of relevant experience with at least 2 years in a similar role
- Background in Operations such as Supply Chain, On the floor etc
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