This position is responsible for providing and supervising a variety of administrative services including but not limited to: office supply, equipment, and inventory procurement and management; mail and messenger services; records management; cleaning and maintenance services
Job Responsibilities
Maintain switchboard, meet and greet clients, receive and track deliveries (all types of hand deliveries including mail and courier which get registered in a log and tracked till the collection)Upkeep of reception area and meeting rooms before and after meetings, catering requests for client related meetingSchedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
Facility Coordination for the upkeep of office (daily facility inspection to identify any issues, schedule of maintenance call outs for maintenance based on urgency and impact to internal clients, communicate to employees on any upcoming maintenance with any possible impact, attend to site out of office hours as and when required as the first escalation point)
Job Requirements
HS Diploma or GED required
Prior Front Desk, Concierge, customer service or other hospitality experience preferred
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
Ability to write routine reports and correspondence